5 Things You Must Have For Your Conference Venue In Auckland
You have been given the task of finding the perfect venue for your conference in Auckland. How can you find one that suits your every need? How do you decide what is and what is not important? Where do you even start?
One of the most important items of consideration when planning a conference is where the event takes place. A great conference venue can make or break an event, and any event planner must weigh several factors when choosing one that meets his or her needs.
How Easily Accessible Is The Conference Venue?
A venue must be easily accessible to its guests. Factors to consider include ease in finding the location of the venue, ease in exiting the location of the venue, parking capability and handicap accessibility. If guests are first slowed by being unable to find the venue, then frustrated by being unable to find a place to park, they eventually arrive in a tardy and unhappy fashion. This unhappiness is exacerbated with difficulty leaving the venue, resulting in negative feelings toward not only the event, but the venue and the conference host.
What Is The Maximum Occupancy Of The Venue?
One oft-overlooked quality when looking for a venue is the number of people it can actually hold. It can be very embarrassing to host an event and not have the ability to accommodate the number of people that come. The flip side is having a room that is far too large for your event, causing people to feel that you have poor attendance, as there are so many empty chairs and open spaces. In both cases, small and large number of guests, remember there must be room for booths, tables, displays and any other space-consuming objects. Information on the minimum and maximum occupancies of a venue is easily obtained through websites, brochures, and other sources.
Other Things To Consider When Lo0king For A Conference Venue in Auckland
What Event-Specific Features Does The Venue Offer?
Every event requires different qualities in a venue. As a planner, one must find a venue that offers all necessary attributes to properly execute his or her event. Again, venues’ websites, brochures, and other sources of information often provide details of what they have to offer. However, physically visiting and inspecting the venue can provide insight beyond secondary information, including observation of venue staff, assessment of resources, cuisine and catering and perception of the site’s general ambience.
How Cost-Effective Is The Venue?
In event planning, as with any professional venture, one must examine the bottom line. It seems easy to simply look at up-front expenses for utilizing the services of a venue; however, many costs are not included in such prices. Currency conversions when event-planning across borders must be done carefully to ensure everything is properly paid for. Crucial event materials, including tables, chairs, decorations, a sound system, catering, and parking may hold hidden additional costs, and any event planner must find whether or not these supplies are included in the advertised rates.
How Does The Venue Compare To Other Venues In Auckland?
Comparison shopping is the most efficient way to ensure cost-effectiveness as well as a quality purchase, and venue-searching is no exception. Comparing all previously mentioned elements: accessibility, maximum occupancy, unique features, and costs, is key to making certain that the venue chosen is the best possible venue to host a given event. Several “venue finders” are available online to easily search for and compare venues.
Any event planner seeking a conference venue in Auckland, should certainly look to the Floating Pavilion, a venue that fully satisfies all aforementioned considerations.
Contact us to to find out more.
