Hiring a venue for an event in Auckland can be a very stressful time. You have been given the task to find the perfect venue, and you immediately begin questioning whether or not you will be able to fulfill this task. Where should you begin?
There is a plethora of venues to select from when looking to host events in Auckland. Each offers advantages, and each has drawbacks. Navigating this sea of potential event hosts is the key to ensuring that the event goes as planned, and the best way to do that is by comparing the venues across a number of criteria.
Narrowing Down Your Results
Finding a venue that is appropriate for its event is a must. The surroundings of a venue can have a lasting effect through its first impressions. Regardless of the interior quality of the venue, a shabby-looking exterior can be off-putting.
Different events necessitate different features. For example, a wedding would likely require more attention toward decoration and visual appeal than a business conference, while the business conference might require wireless Internet more so than would the wedding.
Maximum occupancy of the venue needs to be higher than the number of expected guests, plus any booths, chairs, or tables that may also need to be in place. Additionally, parking facilities must be capable of holding all incoming guests.
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Think Like A Guest
Guest-focused features are important to any suitable venue. If the venue is difficult to find, guests may be upset and not show up. Guests’ happiness and timely presence can be assured with an easy-to-find location, or at the very least, a helpful set of directions.
Catering is offered at many venues; furthermore, guest-accommodating options such as those for vegans, vegetarians or those with allergies may be available.
Likewise, pencils, water, whiteboards, projectors, sound equipment, and several other objects can play very useful parts in any function, and consequently, many venues provide some or all of them.
Calculate The Costs
As with anything, event planning must look to the bottom line: how cost-effective is this venue compared to others? Calculating rates of different venues may seem an easy task, but evaluating their true cost is not as easy as comparing their advertised prices. Any and all useful features previously mentioned can tote a significant price tag, and if a planner is not careful, a multitude of unexpected fees can be incurred. Carefully determining the actual expenses to host a given event at different venues allows the event to receive the most possible “bang for its buck”.
However, not every quality is measurable. One key aspect to look for is the intangible “X-factor”, an outstanding feature that makes a venue unique and distinct. An X-factor may be the catering of a venue, its ornamentation, its staff members, or any other remarkable facet present at a venue.
Every venue offers different levels of quality in event appropriateness, guest-focused features, and both quantifiable and qualifiable aspects. Event planners looking for a venue that satisfies all of these aspects ought to look to Auckland’s Floating Pavilion.
