Your boss has given you the task of choosing the perfect venue for your next company function in Auckland.  Where do you even begin to look?  You know he is counting on you to find a venue that fits each of his criteria… and he will not be satisfied unless it is flawless.

The process of selecting a venue for an important business function can be lengthy and frustrating. However, recognising the strengths and weaknesses that must be weighed between different venue options can help to make this daunting task a little simpler.

“Location, location, location”…

This is a timeless cliché in the business world. This adage applies fittingly to venue selection. The vicinity in which a venue is located can have a significant impact on the atmosphere it projects. While a scenic environment can have a positive effect, a questionable-looking neighbourhood may have a negative effect. Relative ease in finding the venue is also important. If guests undergo difficulty in reaching the venue, they not only arrive late, they arrive unhappily. An easy-to-find location, or at least provision of helpful directions, ensures the attendance and happiness of guests.

Physical details of the venue

Finding a venue that suits its event is crucial. A business conference may find more need for function than elegance, but a wedding definitely necessitates the latter. Venue occupancy is another key consideration. Selecting a venue only to find that it lacks the room required to accommodate all involved participants at the event can yield disaster. Additionally, the venue must be able to comfortably fit booths, tables, chairs, and anything else that could take up space. Another pair of necessities in accommodating guests are adequate parking and handicap accessibility. Without well-developed facilities for these needs, guests could arrive in the same manner previously attributed to a hard-to-locate venue: tardy and disgruntled.

Other important details

Built-in properties of the venue aren’t the only features that are important to an event. More optional aspects are necessary, too. Many venues provide in-house catering (or at least free water), and include items such as vegetarian, gluten-free, and/or allergy-respecting options to accommodate to a variety of guests’ needs. Depending on the event, access to wireless Internet can be absolutely essential. Likewise, pencils, paper, notepads, whiteboards, markers, projectors, screens, sound equipment, tables, chairs, and countless other objects can play very useful parts in any function, and consequently, many venues provide some or all of them.

Take time to visit the venue

Some aspects of a venue can’t be quantified, and must be seen in person to properly determine their condition. One such quality is the competency of the staff of the venue. Visiting the venue and observing their staff is a sure fire way to tell whether or not they could be trusted with facilitating a given event. Friendliness, helpfulness and likeability of staff are all criteria to consider. Another key aspect to look for is the immeasurable “X-factor”. This may be spectacular service, admirable ambience, delicious dining, or any other aspect that can only be fully appreciated first hand.

Choosing a venue to host an event requires one to examine several different components of the venue, including its location, event suitability, optional properties and intangible strengths. Any planner looking to satisfy all of these aspects should look no further than the Auckland’s Floating Pavilion.

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Hiring a venue for an event in Auckland can be a very stressful time.  You have been given the task to find the perfect venue, and you immediately begin questioning whether or not you will be able to fulfill this task. Where should you begin?

There is a plethora of venues to select from when looking to host events in Auckland. Each offers advantages, and each has drawbacks. Navigating this sea of potential event hosts is the key to ensuring that the event goes as planned, and the best way to do that is by comparing the venues across a number of criteria.

Narrowing Down Your Results

Finding a venue that is appropriate for its event is a must. The surroundings of a venue can have a lasting effect through its first impressions. Regardless of the interior quality of the venue, a shabby-looking exterior can be off-putting.

Different events necessitate different features.  For example, a wedding would likely require more attention toward decoration and visual appeal than a business conference, while the business conference might require wireless Internet more so than would the wedding.

Maximum occupancy of the venue needs to be higher than the number of expected guests, plus any booths, chairs, or tables that may also need to be in place. Additionally, parking facilities must be capable of holding all incoming guests.

See more:

• Venue spaces
• Catering

Think Like A Guest

Guest-focused features are important to any suitable venue. If the venue is difficult to find, guests may be upset and not show up. Guests’ happiness and timely presence can be assured with an easy-to-find location, or at the very least, a helpful set of directions.

Catering is offered at many venues; furthermore, guest-accommodating options such as those for vegans, vegetarians or those with allergies may be available.

Likewise, pencils, water, whiteboards, projectors, sound equipment, and several other objects can play very useful parts in any function, and consequently, many venues provide some or all of them.

Calculate The Costs

As with anything, event planning must look to the bottom line: how cost-effective is this venue compared to others? Calculating rates of different venues may seem an easy task, but evaluating their true cost is not as easy as comparing their advertised prices. Any and all useful features previously mentioned can tote a significant price tag, and if a planner is not careful, a multitude of unexpected fees can be incurred. Carefully determining the actual expenses to host a given event at different venues allows the event to receive the most possible “bang for its buck”.

However, not every quality is measurable. One key aspect to look for is the intangible “X-factor”, an outstanding feature that makes a venue unique and distinct. An X-factor may be the catering of a venue, its ornamentation, its staff members, or any other remarkable facet present at a venue.

Every venue offers different levels of quality in event appropriateness, guest-focused features, and both quantifiable and qualifiable aspects. Event planners looking for a venue that satisfies all of these aspects ought to look to Auckland’s Floating Pavilion.

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Getting married is one of the most important but also stressful events in one’s life, as it requires taking care of many aspects, and there’s no room for failure. If your wedding is just months away and you still haven’t find the perfect wedding venue, what can you do to get the venue of your dreams?

Here’s some areas to consider when looking at various Auckland wedding venues.

Physical Attributes

The physical facilities of your wedding venue are just as important as everything else, as they contribute to the guests’ overall enjoyment. Some things to consider are bathroom and kitchen facilities, occupancy of the venue, handicap accessibility, dance floor and sound system.

Food and Entertainment

For many guests, the food and entertainment are the best parts of  a wedding.  Thus it is pretty important to carefully examine what a venue has to offer both on the wedding catering and festivities front. Check if they also provide catering, if they have a liquor license, the option for BYO, a band or a DJ, to know what you still need.

Decorations and Surroundings

The look and feel of a wedding is influenced by several visual characteristics and as a planner, it is vital to know the decoration policy of a venue. If you can choose whether to have the wedding indoors or outdoors it gives it versatility, but you also need a backup plan in case of poor weather.

Also, for Auckland wedding venues like the Floating Pavilion, the surroundings like a scenic area or a superb location will definitely provide your guests with terrific warm memories of your wedding function. Take a guided tour, as it will provide with more information.

Wedding Venue Costs

Everything about a wedding depends on its cost-effectiveness. Although you only have a wedding maybe once in a lifetime, it is a significant financial effort. Therefore when choosing a venue determine what’s free in the package and what are the additional services come with an extra fee, choosing only the ones that are worth the investment.

Research and compare different venues to assure quality and cost-effectiveness and don’t forget to read the fine print in the contract.

Weddings are both joyful and stressful in the same time, but if you look for quality in visual appeal in food and entertainment, physical facilities, location and cost-effectiveness, Auckland’s Floating Pavilion is the perfect wedding venue for you in Auckland.

Contact us to find out more about our wedding venue facilities.

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We found this sweet beach party set up, put together by a New York event production agency. It’s a great way to create an event style with a few splashes of colour, and some creative ways of displaying food and drink. Don’t forget that summer is really on the way now – seriously! So its a great time to start thinking about what to do for clients and summer time events at the Pavilion. Click here to view the gallery

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Team member and budding entrepreneur Aurelio Maciel is hosting his regular event Ribs on Coal, at the Pavilion this Sunday the 15th July, from 12 – 3pm. Book your tickets now and spend a day at the Viaduct enjoying Brazilian style BBQ, with live music and drinks specials – click here to find out more….

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We love hosting weddings – but you know there is often heaps of work that goes in before the big day… Check out this studs proposal – we are really inspired by all the meticulous planning that must have gone into pulling this off so smoothly (warning, you may need tissues) watch the video here.

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Chorizo and Potato Croquetas – A Spanish/Filipino finger food….At the Pavilion we are always updating our menu’s and trying to include the best ideas and trends from NZ and around the world.

One of our latest additions is proving super popular – these fabulous Chorizo and Potato croquetas. Check out the blog where we discovered them here

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